The Invitation Letter Template (Business) (US Visit Visa) is a professionally drafted document designed to support US B-1/B-2 business-related visitor visa applications by clearly confirming the purpose, duration, and legitimacy of a short-term business visit to the United States. This template helps US-based companies, organisations, and business contacts formally invite an overseas applicant for permissible business activities in compliance with US visitor visa rules.
Written in a clear, formal, and consular-appropriate tone, this invitation letter strengthens the credibility of the application and helps address common concerns raised by US Consular Officers.
Purpose of the Business Invitation Letter
A Business Invitation Letter is used to formally confirm that:
- The visitor has been invited for legitimate, short-term business purposes
- The visit is temporary and compliant with US B-1/B-2 visa conditions
- The inviting company or individual is genuine and lawfully operating in the US
- The proposed activities do not involve employment or paid work in the US
- The visitor intends to return to their home country after the visit
This letter provides clarity and transparency around the nature of the business engagement.
Who Should Use This Template?
This template is suitable for:
- US companies inviting overseas business partners or clients
- US-based organisations hosting meetings, conferences, or consultations
- Employers inviting foreign professionals for short-term business discussions
- Trade partners, suppliers, or distributors
- Entrepreneurs and consultants attending business meetings
- Visitors attending training, negotiations, or corporate events
It is appropriate for business travel that falls within the scope of a US B-1 or B-2 visitor visa.
What This Template Includes
- Professionally formatted US business invitation letter
- Inviting company or individual details
- Visitor identification and passport reference section
- Clear description of business purpose and activities
- Visit duration and proposed dates
- Confirmation of expenses and financial responsibility, where applicable
- Assurance of non-employment and temporary stay
- Declaration, signature, and company stamp section
- Editable placeholders for quick customisation
Key Benefits
- Enhances credibility of business-related US visit applications
- Clearly distinguishes business visits from employment
- Helps reduce refusals due to unclear travel purpose
- Written in formal language suitable for US Consular review
- Saves time and ensures professional presentation
- Reusable for future business visit invitations
Compatible Supporting Documents
This invitation letter can be submitted alongside:
- Company registration or incorporation documents
- Letter of employment or business profile of the visitor
- Conference or meeting agenda
- Travel itinerary
- Proof of financial means
- Visitor cover letter
File Formats Included
This product is supplied in three convenient formats:
- PDF – Print-ready and embassy-friendly
- DOC (Word) – Fully editable and customisable
- JPG – Suitable for quick uploads, previews, or mobile use
All formats contain the same professionally written content.
Why Choose VisaPDF?
- Drafted by experienced immigration professionals
- Designed specifically for US business visitor visa applications
- Clear, compliant, and consular-appropriate wording
- Instant digital download with reusable formats
- Suitable for individual businesses and corporate use
Important Disclaimer
This template is provided for general guidance and document-preparation purposes only. It does not constitute legal advice and does not guarantee visa approval. Visa decisions are made solely by the US Consular Officer based on the overall application.
Download the Invitation Letter Template (Business) (US Visit Visa) today and present your business visit purpose clearly, professionally, and credibly.