The Event Letter Template (US Visit Visa) is a professionally drafted document designed to support US B-1/B-2 visitor visa applications by formally confirming an overseas applicant’s invitation to attend a specific event in the United States. This template is suitable for a wide range of events, including cultural functions, corporate events, exhibitions, seminars, workshops, and special occasions, where clear documentation of the event and its duration is required for visa purposes.
Written in formal, consular-appropriate language, this letter helps strengthen the credibility of event-related US visitor visa applications and provides clarity on the purpose and scope of travel.
Purpose of the Event Letter
An Event Letter is used to formally confirm that:
- The visitor has been invited or registered to attend a specific event in the United States
- The event is genuine, scheduled, and time-limited
- The visit is strictly temporary and compliant with US visitor visa conditions
- The visitor will not undertake paid employment or productive work
- The visitor intends to depart the United States after the event concludes
This document assists US Consular Officers in understanding the nature of the event and the legitimacy of the visit.
Who Should Use This Template?
This template is suitable for:
- Event organisers inviting international attendees
- US-based companies hosting exhibitions or corporate events
- Cultural organisations arranging festivals or performances
- Professional bodies hosting workshops or seminars
- Institutions organising short-term programmes or gatherings
- Applicants required to evidence attendance at a US-based event
It is appropriate for activities permitted under a US B-1 or B-2 visitor visa.
What This Template Includes
- Professionally structured Event Letter
- Event organiser or host identification details
- Visitor identification and passport reference section
- Clear description of the event and its purpose
- Event dates, location, and duration
- Statement confirming temporary stay and non-employment
- Financial responsibility or registration confirmation, where applicable
- Declaration, signature, and official stamp section
- Fully editable placeholders for easy customisation
Key Benefits
- Clearly explains the purpose of event-related travel
- Helps reduce refusals caused by vague or informal invitations
- Supports compliance with US visitor visa requirements
- Written in formal language suitable for consular assessment
- Saves time and ensures a professional presentation
- Reusable for future event invitations
Compatible Supporting Documents
This event letter works effectively alongside:
- Event registration or ticket confirmation
- Event agenda or programme
- Business Schedule or itinerary
- Affidavit of Support or Sponsorship Declaration, if applicable
- Travel itinerary and accommodation details
- Applicant cover letter
File Formats Included
This product is supplied in three professional formats:
- PDF – Print-ready and embassy-friendly
- DOC (Word) – Fully editable for easy personalisation
- JPG – Suitable for quick upload, preview, or mobile use
All formats contain identical professional content.
Why Choose VisaPDF?
- Drafted by experienced immigration professionals
- Designed specifically for US event-related visitor visa applications
- Clear, compliant, and consular-appropriate wording
- Instant digital download with multiple formats
- Suitable for personal, professional, cultural, and corporate use
Important Disclaimer
This template is provided for general guidance and document-preparation purposes only. It does not constitute legal advice and does not guarantee visa approval. All US visa decisions are made solely by the US Consular Officer based on the overall application.
Download the Event Letter Template (US Visit Visa) today and support your US visitor visa application with a clear, professional, and credible event invitation letter.