The Conference Letter Template (US Visit Visa) is a professionally drafted document designed to support US B-1/B-2 visitor visa applications by formally confirming an overseas applicant’s invitation to attend a conference, seminar, workshop, or professional event in the United States. This template helps event organisers, host institutions, or sponsoring entities clearly set out the purpose, duration, and legitimacy of the visit in a format suitable for US Consular review.
Written in formal, consular-appropriate language, this letter strengthens the credibility of conference-related visitor visa applications and helps address common concerns regarding the nature and scope of travel.
Purpose of the Conference Letter
A Conference Letter is used to formally confirm that:
- The visitor has been invited or registered to attend a specific conference or event in the United States
- The event is legitimate, scheduled, and time-limited
- The visit is strictly temporary and compliant with US visitor visa conditions
- The attendee will not undertake paid employment or productive work
- The visitor intends to depart the United States after the event concludes
This letter provides clarity and transparency regarding the purpose of travel.
Who Should Use This Template?
This template is suitable for:
- Conference organisers inviting international attendees or speakers
- US-based institutions hosting seminars, workshops, or academic events
- Professional bodies organising conventions or trade events
- Businesses hosting industry conferences or exhibitions
- Universities or research organisations hosting short-term academic events
- Applicants required to evidence attendance at a US-based conference
It is appropriate for activities permitted under a US B-1 or B-2 visitor visa.
What This Template Includes
- Professionally structured Conference Letter
- Event organiser or host identification details
- Attendee identification and passport reference section
- Clear description of the conference or event
- Event dates, venue, and duration
- Statement confirming temporary stay and non-employment
- Financial responsibility or registration confirmation, where applicable
- Declaration, signature, and official stamp section
- Fully editable placeholders for easy customisation
Key Benefits
- Clearly explains the purpose of conference-related travel
- Helps reduce refusals caused by unclear or informal invitations
- Supports compliance with US visitor visa requirements
- Written in formal language suitable for consular assessment
- Saves time and ensures a professional presentation
- Reusable for future conference or event invitations
Compatible Supporting Documents
This conference letter works effectively alongside:
- Conference registration confirmation
- Event agenda or programme
- Business Schedule or itinerary
- Affidavit of Support or Sponsorship Declaration, if applicable
- Travel itinerary and accommodation details
- Applicant cover letter
File Formats Included
This product is supplied in three professional formats:
- PDF – Print-ready and embassy-friendly
- DOC (Word) – Fully editable for easy personalisation
- JPG – Suitable for quick upload, preview, or mobile use
All formats contain identical professional content.
Why Choose VisaPDF?
- Drafted by experienced immigration professionals
- Designed specifically for US conference and event visitor visa applications
- Clear, compliant, and consular-appropriate wording
- Instant digital download with multiple formats
- Suitable for personal, academic, professional, and corporate use
Important Disclaimer
This template is provided for general guidance and document-preparation purposes only. It does not constitute legal advice and does not guarantee visa approval. All US visa decisions are made solely by the US Consular Officer based on the overall application.
Download the Conference Letter Template (US Visit Visa) today and support your US visitor visa application with a clear, professional, and credible conference invitation letter.