The Business Meeting Letter Template (US Visit Visa) is a professionally drafted document designed to support US B-1/B-2 visitor visa applications by formally confirming the purpose, arrangements, and legitimacy of a short-term business meeting in the United States. This template enables US-based companies, organisations, or business hosts to clearly invite an overseas visitor for specific, time-limited business meetings in a format suitable for US Consular review.
Written in formal, precise, and consular-appropriate language, this letter strengthens the credibility of business visitor visa applications and helps address common concerns regarding the purpose and scope of travel.
Purpose of the Business Meeting Letter
A Business Meeting Letter is used to formally confirm that:
- The visitor has been invited to attend specific business meetings in the United States
- The meetings are legitimate, pre-arranged, and time-limited
- The visit does not involve employment or productive work in the US
- The inviting business or organisation is genuine and lawfully operating
- The visitor intends to depart the United States at the conclusion of the meetings
This letter provides clarity and transparency around the business engagement.
Who Should Use This Template?
This template is suitable for:
- US companies inviting overseas partners, clients, or suppliers
- Businesses arranging negotiations, consultations, or strategy meetings
- Organisations hosting corporate discussions or planning sessions
- Start-ups and established companies supporting short-term business visits
- Self-employed professionals or consultants hosting international meetings
- Visitors required to evidence the purpose of their US business travel
It is appropriate for business activities permitted under a US B-1 or B-2 visitor visa.
What This Template Includes
- Professionally structured Business Meeting Letter
- Inviting company or host identification details
- Visitor identification and passport reference section
- Clear description of meeting purpose and agenda
- Proposed meeting dates, location, and duration
- Confirmation of non-employment and temporary stay
- Financial responsibility statement, where applicable
- Declaration, signature, and company stamp section
- Fully editable placeholders for customisation
Key Benefits
- Clearly explains the purpose of the US business visit
- Helps avoid refusals caused by vague or unclear meeting details
- Supports compliance with US visitor visa requirements
- Written in formal language suitable for consular assessment
- Saves time and ensures professional presentation
- Reusable for future business meeting invitations
Compatible Supporting Documents
This business meeting letter can be submitted alongside:
- Business Schedule or Itinerary
- Business Declaration or Undertaking
- Affidavit of Support (Business), if applicable
- Company registration or incorporation documents
- Travel itinerary and flight details
- Applicant cover letter
File Formats Included
You will receive this template in three professional formats:
- PDF – Print-ready and embassy-friendly
- DOC (Word) – Fully editable for easy personalisation
- JPG – Suitable for quick upload, preview, or mobile use
Each format contains identical professional content and layout.
Why Buy from VisaPDF?
- Drafted by experienced immigration professionals
- Designed specifically for US business visitor visa applications
- Clear, compliant, and consular-appropriate wording
- Instant digital download
- Suitable for personal, professional, and corporate use
Important Disclaimer
This template is provided for general guidance and document-preparation purposes only. It does not constitute legal advice and does not guarantee visa approval. All US visa decisions are made solely by the US Consular Officer based on the overall application.
Download the Business Meeting Letter Template (US Visit Visa) today and present your US business meeting arrangements clearly, professionally, and with confidence.