The Business Letter Template (US Visit Visa) is a professionally drafted document designed to support US Visit (B-1/B-2) Visa applications where the applicant is travelling for business-related purposes. This letter helps clearly explain the nature of the business visit, the applicant’s professional role, and the temporary nature of the travel, all of which are key considerations for US consular officers.

A well-prepared business letter strengthens a visa application by providing clarity, credibility, and a professional explanation of business activities planned in the United States.

What This Business Letter Template Includes

This template is carefully structured to include all essential information typically expected in a business support letter for a US visit visa, including:

  • Applicant’s full name and passport details
  • Company name, address, and business profile
  • Applicant’s role and position within the company
  • Purpose of the business visit to the United States
  • Proposed travel dates and duration of stay
  • Details of meetings, conferences, or business activities
  • Confirmation of financial responsibility for the trip
  • Statement confirming no unauthorised employment
  • Company contact details
  • Official declaration, signature, and company stamp section

The professional tone ensures clarity while remaining compliant with US visit visa requirements.

Who This Template Is For

This business letter template is suitable for:

  • Business owners and company directors
  • Senior executives and managers
  • Employees travelling for meetings or conferences
  • Applicants attending trade events or negotiations
  • Self-employed professionals
  • First-time US business visitors
  • Repeat US visit visa applicants

It can be used for both B-1 (business) and combined B-1/B-2 visa applications.

Key Benefits

  • Clearly explains the purpose of a business visit
  • Strengthens professional credibility
  • Professional, company-style formatting
  • Easy to customise with accurate details
  • Suitable for multiple business sectors
  • Reusable for future business travel
  • Enhances overall visa application presentation

File Formats Included

This product is supplied in three flexible and high-quality formats:

  • PDF – professionally formatted and print-ready
  • DOC (Word) – fully editable for easy customisation
  • JPG – convenient for quick viewing and digital reference

How to Use This Template

  1. Download the file in your preferred format
  2. Open the DOC version to complete business and travel details
  3. Print on official company letterhead (if available)
  4. Ensure consistency with supporting documents
  5. Submit with your US visit visa application

Important Note

This template is provided for general guidance purposes only and must reflect genuine business activities and accurate information. It should not be used to misrepresent the purpose of travel or employment intentions. Use of this template does not guarantee visa approval, as final decisions are made at the discretion of the US consular officer.

A Professional Business Support Letter for US Visit Visa Applications

The Business Letter Template (US Visit Visa) is an essential supporting document for applicants travelling to the United States for legitimate business purposes. It provides clarity, professionalism, and reassurance to consular officers reviewing your application.

Download today and support your US Visit Visa application with a clear and professional business letter template.